Job Description
Job Title: Project Administrator- Construction
Location: West London (close to Gloucester Road Tube Station)
Employment Type: Full-Time, Permanent
Salary: Negotiable based upon experience
Working Hours: Monday to Friday, 8:00 AM - 4:30 PM
Reports to: Office Lead
The Company
A London-based construction company specialising in commercial interior fit-outs and refurbishments. We work on high-quality, deadline-driven projects across the commercial sector, including Offices, Education and Healthcare. We pride ourselves on our attention to detail, strong team culture, and commitment to delivering outstanding results for our clients.
Role Overview
We are looking for a full-time Project Administrator with a strong construction background to support our busy office operations in London. In this key role, you will work closely with the Office Manager and site teams to ensure the smooth flow of administrative and operational tasks. You'll be part of a supportive and fast-paced environment with room to grow
Experience in Procore Construction Software is essential with knowledge or experience in using 1Breadcrumb health and safety software.
Project Administrator (with Procore and Breadcrumb experience)
Role Purpose:
Provide comprehensive administrative support for construction contracting activities, ensuring smooth workflow across procurement, compliance, and site logistics, while maintaining accurate digital records using platforms like Procore and 1Breadcrumb.
Key Responsibilities:
- Support the tendering and procurement process by issuing purchase orders, tracking quotations, and verifying delivery dockets
- Reconcile supplier statements and maintain clear records
- Actively support the project lifecycle through coordination of site documentation, reporting, and compliance
- Communicate with suppliers and subcontractors regarding pricing, deliveries, and issue resolution
- Research and obtain competitive quotes for materials and services
- Support resolution of delivery and invoicing queries with project teams
- Input and maintain contract documents, RFIs, submittals, and drawings within Procore
- Use 1Breadcrumb to manage and audit site inductions, SWMS, and subcontractor compliance
- Liaise with suppliers and subcontractors to confirm orders, delivery times, and H&S documentation
- Maintain logs for variations, change orders, and financial tracking
- Assist in preparing H&S files and O&M manuals using Procore's document management feature Action Plan
- Provide general support to project managers and site teams from a commercial/admin perspective
- Monitor project in boxes and file correspondence appropriately
Skills/Experience:
- Strong background in construction administration
- Excellent time management and multitasking skills
- High attention to detail and accuracy
- Strong communication skills (verbal and written)
- Team-oriented with a proactive, solution-focused attitude
- Proficient in Microsoft Office 365 (Excel, Word, Outlook)
- Proficient in Procore (including procurement, documents, and financial tools)
- Familiar with 1Breadcrumb for subcontractor onboarding and compliance
- Excellent attention to detail, especially in documentation and cost checking
- Able to interpret quotations and match against PO/delivery
Why Work with Us?
- Join a growing commercial construction company with a strong reputation in London
- Be part of a collaborative and supportive team environment
- Stable full-time, permanent role with structured hours (8:00 AM - 4:30 PM)
Opportunity to expand your role over time and contribute to exciting projects