Administration Assistant

Our client is looking to hire an experienced Administrator who must have relevant experience in a similar role, ideally within a construction or engineering background.

Key Responsibilities:

• Managing diaries and scheduling appointments.
• Answering incoming emails and phone calls.
• Checking job portals for work orders and status updates.
• Maintaining and updating internal job spreadsheets.
• Obtaining, saving, and uploading compliance certificates from operatives.
• Chasing outstanding certificates from field operatives.
• Verifying completion of repairs and maintenance work.
• Ensuring necessary parts are ordered and available for operatives.
• Updating clients regularly on the status of ongoing works.
• Liaising directly with end-user residents.
• Reporting to Line Manager or Office Manager

Required Experience & Profile:

• Proven relevant experience working in a similar administrative position is essential.
• Experience working within a construction or engineering setting is highly desirable.
• Proficient in the use of Microsoft Office packages (Word, Excel, Outlook).
• Ability to work at a fast pace and manage multiple stakeholders.
• Strong written and verbal communication skills.
• Excellent organisational and time-management skills.
• Ability to work as a team or on own initiative is essential

Benefits:

• 28 days holiday per annum (including bank holidays).
• Company Pension Scheme available upon passing the probationary period, with the option to opt in or out.